In Japan, the hanko is more than a functional stamp—it’s a symbol of trust, commitment, and cultural respect. Whether you’re a long-time resident or a newcomer, using your hanko correctly shows that you understand and appreciate Japan’s formal customs.
But like any cultural practice, there are unspoken rules. Misusing your hanko could result in paperwork being rejected, or worse, offending someone in a professional setting. This guide will help you avoid common pitfalls with easy-to-remember etiquette.
DO: Store Your Hanko Safely
Your hanko represents your identity, and in some cases, carries legal weight. Always store it in a case and keep it in a secure location. Registered seals should be stored separately from casual-use seals.
- Use a case to prevent damage.
- Avoid carrying your jitsuin (registered seal) with you daily.
DON’T: Let Others Use Your Hanko
Letting someone else stamp documents with your hanko—even with permission—is frowned upon and could be considered identity fraud in serious cases. Only the owner should use the seal.
DO: Use the Right Seal for the Right Purpose
Different seals exist for different situations:
- Jitsuin: Legal documents, property, and registration
- Ginkōin: Banking transactions
- Mitomein: Internal memos, delivery confirmations
Using the wrong seal could lead to document rejection or legal issues.
DON’T: Use a Worn-Out or Illegible Hanko
If your seal impression is faint, unclear, or damaged, it can lead to delays or refusals. Regularly inspect your hanko, and replace it if the carving fades or the material deteriorates.
DO: Apply the Hanko Properly
When stamping a document:
- Press firmly and evenly.
- Make sure the imprint is clean and complete.
- Avoid stamping over text or too close to the edge.
DON’T: Leave Your Hanko Unattended in the Workplace
Leaving your seal on your desk or in an unlocked drawer is risky. In a business setting, unauthorized use of a seal—even unintentionally—can lead to serious consequences.
DO: Respect the Ceremony of the Stamp
Stamping a contract in Japan is a formal moment. It’s often done after reviewing all clauses, sometimes even during a dedicated meeting. Treat the act with the same seriousness as signing a legal agreement in your home country.
DON’T: Use Decorative Seals for Official Use
Artistic or colorful seals are fine for personal letters or gifts, but never use them for banking, contracts, or registration. Always use a properly carved, professional-grade hanko for official matters.
Final Thoughts
Understanding and respecting hanko etiquette ensures smoother interactions in both personal and professional environments. It’s not just about pressing a stamp—it’s about honoring the trust and tradition it represents.
At HankoHub.com, we craft high-quality hanko for every purpose and occasion, and we’re happy to advise you on proper usage and care.
Make your stamp count. Order your hanko from HankoHub and carry your identity with pride and professionalism.
